OWHA Centralized Record Check


The Ontario Screening Submission Portal is now open for the 2025-26 season!

Screening Requirements for the 2025-26 Season

Returning Individuals

If your VSC is from 2023 or 2024 and was previously approved:

  • You only need to complete a new Online Declaration for the 2025-26 season.

  • Note: The 2024-25 declaration expires May 31, 2025.

If your VSC is from 2022:

  • You must submit a new Vulnerable Sector Check (VSC) and complete the Online Declaration.

  • Screening with a 2022 VSC will expire May 31, 2025.

New Individuals for 2025-26

  • Must register with the Association in the HCR prior to submission in the portal.

  • Required to submit a VSC and complete the Online Declaration.

  • Start your VSC request as soon as possible, as police processing may take 6-8 weeks.

Important Notice: No Receipts Accepted

  • The portal will not accept VSC receipts between April 1 and July 30, 2025.

  • Submit your completed VSC only after receiving it back from your local police service.

Instructions & Support

 

Eligibility to Coach

It is mandatory for all Team Staff to have a valid VSC and Screening Declaration Form to be eligible to serve in any capacity on OWHA teams, both on and off the ice.  Team Staff includes head coaches, assistant coaches, trainers, assistant trainers, managers, staff, skills coaches, dressing room monitors and third-party skills coaches.

 

The screening process requires submission and verification of all VSC documents through the

Screening Submission Portal.

 

 



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